LAWS OF TUVALU

PUBLIC SERVICE ACT (Cap 97)

GENERAL ADMINISTRATIVE (AMENDMENT) ORDERS 2003

(Order 1.1.8)

LN 05/2003

In exercise of the powers conferred by section 7(1) of the Public Service Act, and pursuant to Order 1.1.8 of the General Administrative Orders 2000, the Minister makes the following amendments to the General Administrative Orders 2000: 

Short title 

1. These Orders may be cited as the General Administrative (Amendment) Orders 2003. 

Commencement 

2. These Orders shall deemed to have come into operation retrospectively from the 7th day of April 2003. 

Repeal of Order 10.6.10 of General Administrative Orders 2000 

3. Order 10.6.10 of the General Administrative Orders 2000 is repealed and the following is substituted: 

"10.6.10 Married Rates 

(1) Officers travelling on duty and are accompanied by their spouse if required as part of the officer's travel may be eligible to receive a subsistence allowance inrespect of their spouse, at 75% of an approved country subsistence rate. This applies when the spouse is not receiving any subsistence allowance from a donor. 

(2) The eligibility of officers to receive a subsistence allowance in respect of their spouse shall be determined by the Secretary to Government." 

Addition of new Order 10.7.14 of General Administrative Orders 2000 

4. The General Administrative Orders 2000 is amended by inserting after Order 10.7.13 the following new order:

"10.7.14 Board of Directors and Board or Commission of Inquiry 

(1) An officer who has been appointed to a Board of Directors of any Public Corporation shall, for the duration of the period of appointment, be entitled to receive all allowance payable to him or her in accordance with law. 

(2) An officer who has been appointed as a member of a Board of Inquiry or Commissioner in a Commission of Inquiry shall, for the duration of the period of appointment, be entitled to receive all allowances payable to him or her in accordance with law."

Repeal of Order 11.2.15 of General Administrative Orders 2000 

5. Order 11.2.15 of the General Administrative Orders 2000 is repealed and the following is substituted: 

"11.2.15 Salary Increments While on Training 

(1) An officer on long term tertiary will be entitled to the award of annual increments for the period of the training, provided that the officer successfullycompletes the training course during the specified time. This recognises that the pursuit of an academic programme is just as beneficial to the public service future performance as is actual service on the post. 

(2) An officer who fails to complete the training courses during the specified time will not be entitled to the award of annual increments for any additional period needed to complete the training course. 

(3) Application from an officer for the award of annual increment for the period of the training shall be made to the officer's Secretary, within a year after completion oftraining. 

(4) Applications for the award of annual increments for the period of the training must be supported by an official copy of the officer's academic transcript or a certified copy of the same for the years or academic semesters that correspond to those which the application is based. 

(5) Applications for the award of annual increments for the period of training that do not contain the applicant's official transcript or a certified copy of the same will not be considered. 

(6) When considering applications for the award of annual increments for the period of the training, a Secretary shall take into account the following matters; 

(i) the academic performance of the applicant in the tertiary institution for the years or academic semesters that correspond to those which the applicant is based; 

(ii) the relevance of the programme of study and the courses which the officer enrolled in to the post the officer held in the Public Service at the time the officer was awarded with the tertiary training. 

(7) If the Secretary is satisfied that: 

(i) the officer's academic performance is satisfactory; and 

(ii) the officer's programme of study and the courses of study are relevant to the post the officer held in the Public Service at the time the officer was awarded with tertiary training the Secretary shall then submit the officer's application together with his/her recommendations to the Secretary to Government for his approval."

Repeal of Order 14.2.3 of General Administrative Orders 2000 

6. Order 14.2.3 of the General Administrative Orders 2000 is repealed and the following is substituted: 

"14.2.3 Rules for Use of Fleet Vehicles 

These rules do not apply to vehicles exclusively allocated to the Head of State, Head of Government, Speaker, Ministers and visiting VIPs. 

All authorising officers are responsible for ensuring that vehicles under their control are used in accordance with the following rules. 

(1) all traffic laws must be complied with; 

(2) vehicles must be used economically and without overloading; 

(3) vehicles must be used only for official business unless otherwise directed by any authorising officers; 

(4) no officer will park or garage a fleet vehicle other than a tied vehicle at his private house except with the approval of the Secretary to Government. This approval shall be in the form of a permit as in Appendix 14C. Tied vehicles may be taken home by officer with the permission of the authorising officers concerned. Officers who, owing to the nature of their jobs, may require to use fleet vehicles for emergencies outside official working hours, should obtain permission from the appropriate authorising officer to enable them to park or garage vehicles at home. 

(5) only government drivers and authorised officers are allowed to drive any government vehicle, and only government employees and other persons duly authorised by the authorising officers may travel in any government vehicle; 

(6) authorising officers will arrange for a driver, when available, to be allocated permanently to each vehicle; 

(7) authorising officers shall ensure that log books are properly maintained for each vehicle under their charge and that these log books are checked and scrutinised at weeklyintervals to ensure their proper maintenance by drivers or officers concerned; 

(8) it is the duty of authorising officers to replenish with fuel vehicles under their responsibilities from their own Ministry's vote; 

(9) it is a serious offence to carry passengers for payment in Government vehicles; 

(10) no government vehicles shall be allowed to be used or hired by any person; 

(11) all government vehicles shall have a standardised Government of Tuvalu crest clearly painted on it; and 

(12) police are empowered to seize any government vehicles seen at the wrong place or being used by an unauthorised driver." Insert of new Appendix 14 C 

7. After appendix 14 B of the General Administrative Orders 2000 insert the following new Appendix 14 C: 

APPENDIX 14C

APPLICATION FOR A DRIVING PERMIT/LICENSE

ON GOVERNMENT VEHICLES AS PER GAO 14.2.3 (4)

To: Secretary to Government 

(Al REQUEST 

From: Ministry/Department. ' __ . 

I wish to apply for a: 

(a) Permit 

(b) Driving License 

to allow me to drive the Ministry/Department' 5 vehicle Registration No for the purpose of: 

a) .. 
b) . 
c) .. 

(B) DRIVING LICENSE DETAILS 0' APPLICANT 

Driving License No Classes .. 

Valid till '" __ .. no (please attach your driving license) 

Applicant's signature " " Date, '" ..,, .., .. 

(C) APPROVAL 

(a) The above request is not approved, 

(b) The above request is approved and Permit No and Driving License No .., ",, are hereby granted to the said Officer. 

Signed, " " '" Secretary to Government 

Date., - .